Administrative Assistant

Job Description

<h3>Job Description</h3><p>Job Description<p><p>We are looking for a <strong><span >Receptionist/Administrative</span> Assistant</strong> to join our team at our real estate brokerage. This is a great opportunity for someone who is organized, detail-oriented, and thrives in a fast-paced environment. As the first point of contact for clients and visitors, you will play a key role in ensuring the smooth day-to-day operation of the office while providing support to our team of real estate professionals.</p><p><strong>Position Details:</strong></p><p><strong>Location:</strong> Office-based, Markham<br /><strong>Hours:</strong> Monday to Friday, 10:00 AM – 6:00 PM<br /><strong>Salary:</strong> $35000 - $37000 (based on experience)</p><p><strong>Key Responsibilities:</strong></p><p><strong>Front Desk & Client Support:</strong></p><ul><li>Greet clients, visitors, and agents with a professional and welcoming attitude</li><li>Manage all incoming and outgoing calls, ensuring inquiries are handled efficiently</li><li>Respond to emails and direct messages as required</li></ul><p><strong>Administrative Duties:</strong></p><ul><li>Assist with <strong>broker loading</strong> and ensure the accuracy of MLS listings</li><li>Use <strong>REALM</strong> and other industry platforms for data entry and property updates</li><li>aintain organized digital and physical filing systems</li><li>Handle day-to-day office tasks, including printing, photocopying, scanning, and mail management</li></ul><p><strong>Team Support:</strong></p><ul><li>Provide administrative support to agents and management</li><li>Coordinate appointments and ensure smooth office scheduling</li><li>Assist with preparing marketing materials and listing packages when required</li></ul><p><strong>Qualifications:</strong></p><ul><li>Prior experience in a real estate office or administrative role (preferred)</li><li>Proficiency in <strong>REALM</strong> and familiarity with broker loading processes (an asset)</li><li>Strong communication skills with a professional phone and email etiquette</li><li>Excellent organizational and time-management abilities</li><li>Ability to multitask and work independently in a fast-paced environment</li><li>Friendly, approachable, and team-oriented attitude</li></ul><p><strong>Why Join Us?</strong></p><ul><li>Supportive and collaborative work environment</li><li>Opportunities to grow and gain valuable experience in the real estate industry</li><li>Competitive salary with room for advancement</li><li>Be part of a dynamic team committed to delivering excellent client service</li></ul><p><strong>Ready to Apply?</strong><br />If you are proactive, detail-oriented, and eager to be part of a vibrant real estate team, we’d love to hear from you. <strong>Submit your resume and cover letter today.</strong></p><p>Job Type: Full-time</p><p>Pay: $35,000.00-$37,000.00 per year</p><p>Benefits:</p><p></p><ul><li>Company events</li><li>On-site parking</li></ul></p></p>