Purchasing Specialist

Job Description

<p>One of our clients, a recognized leader in Automated Factory Solutions for the industrial automation and packaging industry, is looking for experienced <b>Purchasing Specialist</b> to support procurement, inventory, and shipping/receiving functions. The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment.</p><p><br></p><p><b>Key Responsibilities</b></p><p><b>Purchasing</b></p><ul><li>Create and issue purchase orders.</li><li>Solicit, evaluate, and negotiate supplier quotations.</li><li>Maintain an approved supplier base and establish new supplier relationships.</li><li>Keep supplier files and records current.</li><li>Monitor and expedite materials and services to ensure timely delivery.</li><li>Process client purchase orders and internal requisitions.</li></ul><p><b>Shipping & Receiving</b></p><ul><li>Prepare required shipping documentation for domestic and international shipments.</li><li>Identify shipping requirements and select the appropriate carrier/method.</li><li>Package outgoing materials and reconcile received materials with purchase orders.</li></ul><p><b>Accounts Payable & Receivable Support</b></p><ul><li>Assist Finance by approving or seeking approval for supplier invoice payments.</li><li>Resolve invoice discrepancies.</li><li>Provide Finance with shipping-related expenses for customer orders.</li><li>Receive and record materials in the ERP system.</li></ul><p><b>Inventory Control</b></p><ul><li>Maintain and organize inventory facilities.</li><li>Monitor inventory transactions and allocate inventory as needed.</li><li>Adjust and reconcile inventory records; investigate discrepancies.</li><li>Maintain accurate documentation of all inventory activities.</li></ul><p><b>Clerical & Reporting</b></p><ul><li>Prepare reports and correspondence as required.</li><li>Utilize Microsoft Office (Word, Excel, Outlook) and Internet Explorer.</li><li>Experience with Total ETO (formerly Questica) is considered an asset.</li></ul><p><b>General</b></p><ul><li>Manage priorities and time effectively.</li><li>Follow detailed procedures with accuracy and attention to detail.</li><li>Work in an organized and professional manner.</li><li>Support corporate policies and objectives.</li></ul><p><br></p><p><b>Qualifications & Experience</b></p><ul><li>Minimum of <b>five years of experience</b> in a purchasing role.</li><li>Post-secondary education in purchasing, supply chain, or materials management is preferred.</li><li>Strong written and verbal communication skills in English.</li><li>Proficiency with Microsoft Office tools; ERP system experience is an asset.</li><li>Proven ability to manage multiple responsibilities in a detail-oriented manner.</li></ul><p></p>